See figure 2.2 page 52 for a visual display.Ī file is a group related records. The fields containing data about entity attributes constitute a record.Ī field within a record is called a data value.
Each type of entity processes the same set of attributes. Each entity has attributes, or characteristics of interest, that are stored. Specialized journals record large numbers of repetitive transactions.Īn audit trail is a traceable path of a transaction through a data processing system from point of origin to final output, or backwards from final output to the point of origin.Īn entity is something about which information is stored, such as employees, inventory items, and customers. A general journal is used to record infrequent or non-routine transactions. A journal entry shows the accounts and amounts to be debited and credited. Transaction data are often recorded in a journal before they are entered into a ledger. Mnemonic codes: letters and numbers are interspersed to identify an item.Ī great example of coding is the chart of accounts, which is a list of the numbers assigned to each general ledger account.
TRANSACTION PROCESSING SYSTEM IS CODE
Group codes: which are two or more subgroups of digits used to code items, are often used in conjunction with block codes. Sequence codes: items are numbered consecutively to account for all items.īlock codes: blocks of numbers are reserved for specific categories of data. The general ledger account corresponding to a subsidiary ledger is called a control account.ĭata in ledgers is organized logically using coding techniques.Ĭoding is the systematic assignment of numbers or letters to items to classify and organize them. A subsidiary ledger contains detailed data for any general ledger account with many individual subaccounts. A general ledger contains summary-level data for every asset, liability, equity, revenue, and expense account.
TRANSACTION PROCESSING SYSTEM IS HOW TO
They need to know how to manage data for maximum corporate use.Ĭumulative accounting information is stored in general and subsidiary ledgers. Accountants need to understand how data are organized and stored in an AIS and how they can be accessed. A company’s data are one of its most important resources.
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